How To Protect Employee Privacy At Workplace?
When you work in an organization, the eyes of your manager or department head will always be on your work. Earlier, the management used to neglect these circumstances, but now after the technology has evolved, it has become mandatory for them to keep their eyes on us during official hours. It is impossible for firms with more employees. So, they seek employee management software to record their activities, mark their attendance, etc.
But, some employees find it an invasion of employee privacy. They do not understand the fact that it’s for their and the firm’s betterment. But, the employees should be aware of these policies that all their activities must be monitored. On behalf of the employees, the management should treat their family and other personal data as confidential and should not be evaded at any cost.
There are different ideas to implement to protect their data and still keep a watch on them. Let’s check some of them:
EMPLOYEES INFORMATION:
Basically, when you hire an employee, you get their medical tests done, check their IDs for verification, go for a medical check, and more. You also keep their info and records with yourself for safety reasons, so you must protect the same. Records like:
- Alcohol and drug tests
- Personal body searches
- Background check
- Medical information
Overall, it’s mandatory to have the faith of your employees. You can get it if you respect their confidentiality. Plus, it will inspire them to do the same while they work in the firm.
AVOID 24*7 SURVEILLANCE:
Try to avoid watching your employees with CCTV cameras hung over their heads every time. Instead, you can install employee management software to keep an eye on their productivity. Also, while employees work from home, you can keep a watch on electronic gadgets. Rather, you must go with the software part. Make sure you discuss it with your workers to make them aware.
PRODUCTIVITY MANAGEMENT:
Productivity trackers are the new trend these days to monitor your worker’s daily activities. A firm should know its limits while keeping a watch on its employees. Their main aim must be to check their working methods, track their hours and calculate the total productivity in a day. Using employee-friendly productivity management software, make it clear that it’s for the betterment of the firm.
USE DATA FOR INTENDED PURPOSES:
The management should be aware of the difference between the things they should monitor and vice-versa. Being an employer, if you are keeping an eye on the unintended activities, then it is strictly an invasion of employee privacy. For example, if you are monitoring their break hours instead of working hours, then you are hurting your employee’s trust. So, to avoid it, you can:
- Create an employee privacy policy
- Inform your employees about monitoring their activities from the scratch
- Trust your employees to maintain a good relationship with them
WHICH SOFTWARE TO USE TO PROTECT EMPLOYEE PRIVACY?
Numerous software are available to protect the privacy of the employee as well the firm’s confidential data. It’s quite necessary to beware of insider threats to have a safe and secure workplace. Many employees raise a conflict for no reason and end up hacking their data from the system. So, to avoid such situations, you can go for:
EMPMONITOR:
EmpMonitor is an employee management software that helps the management to monitor their worker’s activities and the productivity delivered in the entire day. A user gets numerous benefits after installing it. From monitoring the screen to marking the attendance, EmpMonitor is everywhere. Some of the renowned features include:
- Screenshot Monitoring
- Web Usage
- Productivity Tracker
- Time Tracking
- No Insider Threats
- Employee Onboarding, and more.
You can also watch: EmpMonitor- Best Employee Productivity Management Solution For Your Business
TIME DOCTOR:
You get a wide variety of employee-friendly settings after you install it on your employee’s system. The management gets 100% clarity of their worker’s activities and avail benefits like:
- Tracking them whether they are online/offline
- Checking time usage
- Assign tasks and projects on time
- Keeping an eye on their idle time
- Receiving daily/weekly or monthly reports of every employee, etc.
FINAL WORDS:
So, monitoring your employees is mandatory for the firm’s betterment, but respecting your employee’s privacy is equally important. If you have your worker’s faith, you have everything. We hope our readers understand this simple concept and implement things accordingly.
